Introduction
V Recruit (“we,” “us,” or “our”) is committed to protecting the privacy and security of personal
data provided by visitors, clients, and candidates. This Privacy Policy outlines how we collect,
use, disclose, and protect your personal information in compliance with the Data Protection Act
2018 and the General Data Protection Regulation (GDPR). By using our website and services,
you consent to the practices described in this policy.
1. Data Controller
V Recruit is the data controller for the personal information you provide to us. This means we
determine the purposes and means of processing your personal data.
2. Types of Data Collected
We may collect and process the following types of personal information:
For Candidates:
- Full name, contact information (e.g., email address, phone number), and address.
- Employment history, CV, qualifications, and references.
- Identification documents and right-to-work information.
- Any additional information you provide to us in the course of the recruitment process.
For Clients:
- Company name, contact person’s details, and company address.
- Job vacancy details and specific requirements.
- Any contractual agreements and communications regarding services.
For Website Visitors:
- IP address, browser type, pages visited, and other browsing data (collected via cookies).
3. Purpose of Data Collection
We collect and process personal data for the following purposes:
For Candidates:
- To assist you in finding employment opportunities and to assess your suitability
for roles with our clients.
- To communicate job opportunities and update you on the recruitment process.
- To comply with legal obligations, such as verifying your right to work in the UK.
For Clients:
- To provide recruitment services, including matching candidates to vacancies and
managing communications.
- To establish and maintain our business relationship.
- To comply with any legal and contractual obligations.
For Website Visitors:
- To improve our website functionality and user experience.
- To monitor website performance and security.
4. Legal Basis for Processing
We process personal data under the following legal grounds:
- Consent: Where you have provided consent, such as for us to retain your information for future job opportunities.
- Contractual Necessity: Where processing is necessary for the performance of a contract, for example, fulfilling recruitment services for clients.
- Legal Obligation: Where we are legally required to process data, such as verifying a candidate’s eligibility to work in the UK.
- Legitimate Interests: Where processing is necessary for our legitimate interests, such as improving our services and website performance.
5. Data Sharing
We may share your personal data with:
- Clients: To present candidates for job opportunities, sharing only the information relevant to the recruitment process.
- Third-Party Service Providers: For services such as data storage, IT support, and background checks, only as required and under strict data protection terms.
- Regulatory and Legal Authorities: Where required by law or regulation, we may disclose information to regulatory bodies or law enforcement.
We ensure that any third parties with whom we share personal data uphold the same level of
data protection as required under GDPR.
6. Data Retention
We retain personal data only for as long as is necessary to fulfil the purposes for which it was
collected or as required by law. For candidates, we retain your data for up to 6 years after the
last interaction, unless you request deletion sooner. For clients, we retain data as long as
necessary to fulfil contractual obligations and for record-keeping purposes.
7. Your Rights
Under GDPR, you have certain rights regarding your personal data, including:
- Access: The right to request a copy of your personal data held by us.
- Rectification: The right to correct any inaccuracies in your data.
- Erasure: The right to request the deletion of your data in certain circumstances.
- Restriction: The right to restrict the processing of your data in specific situations.
- Portability: The right to request the transfer of your data to another organisation
- Objection: The right to object to data processing based on legitimate interests.
To exercise any of these rights, please contact us using the information below.
8. Security Measures
We implement appropriate technical and organisational measures to protect your personal data
against unauthorised access, alteration, or loss. This includes encryption, access controls, and
regular security assessments. While we strive to protect all data, no online data transmission
can be guaranteed as completely secure.
9. Cookies
Our website uses cookies to improve user experience and analyse website performance. For
more information about the types of cookies we use and how you can manage them, please
refer to our Cookie Policy.
10. Changes to this Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our data practices or legal
obligations. Any changes will be posted on this page, and significant updates will be notified to
users where applicable.
11. Contact Us
If you have any questions about our use of cookies or this Cookie Policy, please contact us at:
info@vrecruitsolutions.com
Last Updated: 03/11/2024
